Admin Coordinator

Andover · Rockstar New England · USD 58,500-65,200 · 3+ years experience · Onsite · Posted Oct 6, 2026

At a glance

Rockstar New England is seeking a detail-oriented Admin Coordinator with a passion for operational excellence who thrives in a dynamic environment.
This role involves overseeing administrative activities, streamlining office procedures, managing inventory, and coordinating periodic company outings.

Act as the primary Admin Team member for the studio, supporting local operations while collaborating closely with the wider regional team to ensure consistent service delivery.
Deliver front of house and guest services, coordinating visitor management, access coordination, and guest arrivals ensuring a welcoming studio experience.
Coordinate business travel, accommodation, transport, and hospitality arrangements while maintaining travel boards and trackers, to ensure effective planning and visibility.
Maintain relationships with travel and accommodation vendors to support effective delivery of travel services.
Maintain accurate files, records, and documentation in line with established procedures.
Coordinate gifting and merchandise initiatives, including ordering, stock management, and distribution.
Provide general studio support, including meeting room setup, hospitality support, deliveries, supplies management, and day-to-day operational requests.
Coordinate studio events and employee-related activities, ensuring effective planning and execution.
Support accounts payable activities including invoice processing, purchase order administration, and expense report reconciliations.
Provide cover for key areas of responsibility for the rest of the Admin Team as needed, including ad hoc assistance on projects and activities.

Minimum 3+ years' experience in an Admin Coordinator role in a comparable enterprise environment.
High proficiency on MS Office 360 Applications, Outlook, Excel, Word, PowerPoint.
Highly self-motivated and proactive with ability to work under minimal supervision and as part of a team environment.
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Proactive approach to anticipating challenges and finding efficient solutions.
Experience in booking corporate travel.
Strong focus on customer service.
Experience using office management systems and software.

Experience working within the Creative Industries – video games, film, television, music.
Experience working as a Personal/Executive Assistant, liaising with all levels of a business.

This is a full-time, in-office position based out of Rockstar’s development studio in Andover, MA.