Administrative Assistant / Coordinator

United States, Aliso Viejo · USA-CA-Aliso Viejo · 7+ years experience · Hybrid · Posted Oct 8, 2026

At a glance

Sony Interactive Entertainment is seeking an experienced Administrative Coordinator to provide administrative and operational support to a global team while supporting day-to-day operations of the Aliso Viejo office.
This is a collaborative, hands-on contract role with responsibilities spanning global team coordination, onsite operations, meetings, workshops, events, and administrative support.
The role requires commuting to the Aliso Viejo office at least three days per week, with flexibility to work onsite up to five days per week based on business needs.

Provide administrative and operational support to a global team, coordinating meetings, workshops, team events, leadership visits, and other activities across regions and time zones.
Manage meeting and event logistics, including scheduling, meeting spaces, catering, visitors, materials, equipment, and other operational requirements.
Partner with Executive Assistants, Facilities, IT, Security, Workplace, and other cross-functional partners to coordinate team and onsite needs.
Provide department and backup executive support as needed, including managing meetings and schedules and supporting effective communication.
Provide backup Executive Assistant support, including calendar management and other time-sensitive administrative support.
Coordinate domestic and international travel and process expense reports as assigned.
Prepare correspondence, presentations, meeting materials, documentation, and meeting notes as needed.
Manage and track administrative requests, action items, deliverables, and deadlines to ensure timely follow-through and completion.
Maintain and organize team information, documentation, and resources across SharePoint and other collaboration platforms.
Exercise sound judgment and appropriate initiative, handle sensitive information with discretion, and identify and recommend improvements to administrative processes and operational efficiency.

7+ years of administrative support experience, ideally including a combination of department-level and executive support responsibilities.
Experience supporting a fast-paced, global or geographically distributed team or organization with multiple stakeholders and changing priorities.
Strong organizational and time-management skills, with exceptional attention to detail, ownership, and follow-through, and the ability to manage multiple priorities and deadlines simultaneously with accuracy.
Sound judgment and the ability to work independently, take appropriate initiative, and recognize when guidance, approval, or escalation is needed.
Excellent written and verbal communication and interpersonal skills, with the ability to work effectively in a collaborative team environment.
Ability to build effective working relationships across functions, organizational levels, cultures, and geographic regions.
Ability to handle sensitive and confidential information with discretion and remain composed in time-sensitive situations.
Proficiency in Microsoft 365 applications, including Outlook, Teams, SharePoint, Excel, PowerPoint, and Word.
Bachelor’s degree or equivalent combination of education and relevant professional experience.

Hybrid role requiring the ability to commute to the Aliso Viejo office at least three days per week
Flexibility to work onsite up to five days per week based on business needs
Additional onsite presence may be required for workshops, events, leadership visits, and other activities