Executive Assistant, Product

San Francisco, CA • New York, NY • United States · Remote · US · USD 127,000-221,000 / year · 5+ years experience · Remote · Posted Oct 8, 2026

At a glance

As an Executive Assistant in Product, you’ll be responsible for keeping VPs and their pillars organized as we scale for growth.
In this role, you'll work directly with your leaders to manage day-to-day administrative and operational needs, partner closely with their leadership teams, and collaborate cross-functionally within the broader Tech Org.

Proactively manage VP calendars, meetings, business travel arrangements, and expenses
Act as a delegate for the VP, signing off for expenses, PO approval, and various other tooling (as needed) with careful attention to internal policy
Partner with operations leadership to craft agendas and logistics for seamless large-scale meetings–tracking content readiness, taking notes, and pushing forward on relevant action items
Identify opportunities for workflow optimization around business deliverables, VP efficiency, and function or company rhythms
Be a strategic thought partner to the CPO's EA, VPs and their leadership teams, with a focus on design operations, process, and long-term planning
Drive outcomes for complex problems across internal teams to ensure cross-functional alignment on projects, company milestones, and internal events
Build culture and connection across company hubs and remote Figmates, bringing the team together and embodying Figma's 'Play' value

5+ years of executive support within a fast-paced tech environment, fully grasping the ability to anticipate tradeoffs and act independently to make decisions
An affinity for AI and the ability to build creative workflows to improve operational efficiency
Strong written and verbal communication skills, with sharp judgment and experience as a trusted thought partner to leaders
A thoughtful and inclusive lens with a track record of trustworthiness, reliability, and discretion with confidential information
Advanced-level skills in Google Suite products (Gmail, GCal, Google Drive – Docs, Sheets)