Office Manager & Security Coordinator
Ottawa · 2+ years experience · Full-time · Onsite · Posted Oct 8, 2026
At a glance
- Experience
- 2+ years experience
- Employment
- Full-time
- Workplace
- Onsite
- Location
- Ottawa
About the role
- The Office Manager & Security Officer serves as the primary point of contact for both day-to-day office operations and security protocol implementation for Cohere's Ottawa office.
- This hybrid role ensures seamless front-facing operations while maintaining compliance with Canadian industrial security standards for government contracts.
- The position combines administrative excellence with security expertise to create a welcoming, secure, and productive work environment.
Responsibilities
- Direct oversight of cleaners, food & beverage program, suppliers, and maintenance vendors
- Coordinate room setups (snacks/water), manage external visitor logistics, and ensure office cleanliness/organization
- Lead internal communication channels (Slack: #office-Ottawa, #celebrations) and disseminate company-wide updates
- Handle shipping and logistics, including laptop distribution for new hires and managing returns
- Ensure compliance with security policies, procedures, and regulations for handling classified information aligned with PSPC and Contract Security Program (CSP) requirements
- Oversee security screening processes for employees, contractors, and visitors
- Enforce access controls, secure storage, and transmission protocols for sensitive materials
- Report security incidents to relevant authorities (e.g., CSP, Canadian Security Intelligence Service) as required
- Maintain accurate security records, including clearance coordination, training logs, and incident reports
- Provide back up to the Company Security Officer
Requirements
- Canadian citizenship and current residency in Canada
- Valid Reliability Status with familiarity with CSP/PSPC frameworks
- 2+ years of experience in security operations (government/industrial security preferred)
Preferred qualifications
- Experience managing vendors, facilities, and office operations
- Familiarity with government contract security requirements
- Strong event planning and community engagement skills
- Excellent communication and interpersonal abilities
Benefits
- Weekly lunch stipend of $75/£75 or equivalent
- Full health and dental benefits, including a separate budget for mental health
- RRSP matching, 401K, Pension Scheme
- 100% Parental Leave top-up for up to 6 months, for either parent
- Arts & culture, fitness/wellness, quality time, and a workspace improvement credit
- Education & learning stipend for conferences, courses, and coaching
- 6 weeks of paid vacation (30 working days)
- Budget for traveling to other offices if you are remote, plus an annual company offsite
- $500 home office stipend
- Co-working benefit for those not near an office
Workplace
- Hybrid role
Skills
- Slack
