People Operations Associate
Long Beach · 3+ years experience · Full-time · Onsite · Posted Oct 12, 2026
At a glance
- Experience
- 3+ years experience
- Employment
- Full-time
- Workplace
- Onsite
- Location
- Long Beach
About the role
- Vast is looking for a People Operations Associate to support the development of systems required for the design and build of human-rated space stations.
- This role ensures accurate, compliant employee data and documentation throughout the employee lifecycle, with a focus on HRIS data management, separations, and Workers' Compensation.
Responsibilities
- Manage employee data and HRIS changes in Rippling, ensuring accuracy, documentation, and appropriate approvals
- Partner with the HRIS Associate to support workflows, reporting, system testing, and issue resolution
- Conduct regular data audits, resolve discrepancies, and partner cross-functionally to maintain accurate and compliant employee records
- Manage employee separations and terminations, ensuring timely completion of documentation, system updates, stakeholder coordination, and final pay requirements
- Own the Separation Agreement process, including preparation, approvals, signature tracking, deadlines, and record-keeping
- Partner with People Business Partners, Legal, and Payroll to ensure separation documentation and off-boarding actions are accurate and compliant
- Manage Workers' Compensation claims from injury reporting through return-to-work and claim closure
- File claims and provide required employee notices and documentation within applicable deadlines
- Serve as the primary People Operations contact for employees, managers, insurance carriers, EHS, and other stakeholders throughout the claims process
- Support international hiring and workforce administration, including employment documentation, contracts, onboarding, employee changes, and separations
Requirements
- High School Diploma
- 3+ years of progressive experience in People Operations, HR Operations, HR Administration, or a related function
- Hands-on experience managing employee data and employee actions in an HRIS
- Experience managing employee separations and termination documentation, including coordinating time-sensitive documentation, offboarding actions, and cross-functional requirements
- Experience managing Workers' Compensation claims, including intake, carrier coordination, claim administration, and return-to-work processes
- Experience supporting international hiring or workforce administration, including employment documentation and employee changes
- Strong analytical, problem-solving, and project management skills with exceptional attention to detail and accuracy
- High level of discretion and ability to handle sensitive and confidential employee information with integrity
- Advanced proficiency in Google Workspace, particularly Google Sheets, and/or Microsoft Excel for reporting and analysis
- Clear communicator who works effectively across People Business Partners, Talent Acquisition, Payroll, Finance, IT, Legal, Environmental Health & Safety, external vendors, managers, and business leaders
Preferred qualifications
- Bachelor's degree in Business, Human Resources, or a related field
- Experience preparing or managing Separation Agreements and supporting complex or high-volume employee separations and offboarding
- Experience working with global employment partners, employer-of-record (EOR) providers, or international payroll providers
- Experience supporting multi-location organizations
- Familiarity with California employment practices and compliance requirements, including California Workers' Compensation
- Working knowledge of employment requirements outside the U.S
- A track record of improving People Operations processes at scale, including documentation, data integrity, offboarding, Workers' Compensation, or compliance processes
- Project management experience
Benefits
- Medical, dental, and vision coverage for employees and dependents
- Generous paid time off
- Up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually
- Paid parental leave
- Short and long-term disability insurance
- Life insurance
- Access to a 401(k) retirement plan
- ClassPass credits
- Personalized mental healthcare through Spring Health
- Free snacks, drip coffee & onsite barista, cold drinks, and dinner meals, plus subsidized lunch
Workplace
- Ability to travel up to 10% of the time
Skills
- Rippling
- Google Workspace
- Google Sheets
- Microsoft Excel
