Private Events Manager - Soho House Sao Paulo

Soho House São Paulo, Rua São Carlos do Pinhal, 764 - Bela Vista, São Paulo - SP, 01332 000 · Soho House São Paulo · Onsite · Posted Oct 14, 2026

At a glance

Workplace: Onsite
Location: Soho House São Paulo, Rua São Carlos do Pinhal, 764 - Bela Vista, São Paulo - SP, 01332 000 · Soho House São Paulo

The Private Events Manager at Soho House Sao Paulo is responsible for managing and executing quality events, including client and partner liaison.

Enter all leads into Tripleseat and create a booking or “soft hold”.
Handle private events duties including booking events, creating contracts, BEO’s, sending proposals, and catering.
Maintain, update and track event changes in Tripleseat.
Handle scheduling and payroll duties as required.
Perform sales site visits with clients, including pre-event walk throughs.
Make introduction to Head of Private Events for events exceeding single-space capacity requiring a buyout.
Update internal meetings, including catering and setup in calendar in Event Booking System.
Generate weekly report of upcoming private events and their statuses to send out to Operations teams and Head of Private Events.
Coordinate with other departments to communicate event needs such as maintenance, AV, and housekeeping.
Organize, store and update event contracts, receipts and any other pertinent event documentation.

Working knowledge of Outlook, Excel, Word, InDesign, Adobe software.
Must have flexible schedule including days shifts, evening shift, holidays, and weekends.
Ability to multitask and work in a fast-paced environment.
Ability to understand and follow written and verbal instructions.
A sophisticated communicator with high standards of performance together with excellent communication, problem solving and listening skills