Recruiting Coordinator (Contractor)
Huntsville · Boston, MA (BOS-01) · Costa Mesa, CA (OC-00) · Lexington, MA (LEX-01) · Seattle, WA (SEA-01) · Sydney, AUS (SYD-01) · Contract · Onsite · Posted Sep 23, 2026
At a glance
- Employment
- Contract
- Workplace
- Onsite
- Location
- Huntsville · Boston, MA (BOS-01) · Costa Mesa, CA (OC-00) · Lexington, MA (LEX-01) · Seattle, WA (SEA-01) · Sydney, AUS (SYD-01)
About the role
- The Recruiting Coordinator will manage interview scheduling and logistics to support the company's growth and scaling efforts.
- This role serves as a primary point of contact for candidates, ensuring a positive experience while collaborating with recruiters, sourcers, and hiring managers.
Responsibilities
- Manage all logistics related to interview scheduling from request to conclusion.
- Assist prospective candidates with travel and hotel accommodations through Egencia.
- Update candidate records and manage coordination requests in Greenhouse and ModernLoop.
- Navigate interviewers' complex and dynamic schedules.
- Correspond with candidates via phone, text, and email.
- Identify opportunities for interview process and system improvement.
- Greet candidates and facilitate the onsite interview process.
- Build strong relationships with key stakeholders including recruiters, sourcers, and hiring managers.
Requirements
- Experience as a Recruiting Coordinator or in recruiting at a fast-paced, growing company.
- Candidate-first mentality.
- Ability to work efficiently and prioritize tasks in a dynamic environment.
- Relentless attention to detail and accuracy.
- Ability to work well independently with limited guidance.
- Process-driven with a passion for efficiency.
- Strong verbal and written communication skills.
- Ability to remain composed in a fast-paced environment.
- Positive attitude with a growth mindset.
- Willingness to work in-person at the Costa Mesa office or nearby satellite offices 4-5 days per week.
Preferred qualifications
- Experience using ATS applications
- Greenhouse experience
- Proven experience scheduling within Outlook
- Familiarity with Slack
- Experience using ModernLoop
- Experience working with asynchronous and geographically diverse teams
Workplace
- Role requires 4-5 days per week in-person attendance.
- Work location is at the Costa Mesa office or other nearby satellite offices.
Skills
- Greenhouse
- ModernLoop
- Egencia
- Outlook
- Slack