Recruiting Coordinator, Tokyo

Tokyo · 1-2 years experience · Full-time · Remote · Posted Oct 14, 2026

At a glance

We're looking for a Recruiting Coordinator in our Tokyo office to partner closely with Recruiters and Hiring Managers to create a thoughtful, well-run, and genuinely human candidate experience.
This role sits at the center of our hiring process in Japan and plays an important role in how candidates experience Notion.

Create a candidate experience that reflects Notion by being one of the first and most consistent touchpoints candidates have
Ensure every interaction feels organized, respectful, and intentional from scheduling interviews to answering questions and resolving issues
Collaborate closely with Recruiters and Hiring Managers to continually refine processes so candidates leave feeling excited
Manage and schedule a high volume of interviews across multiple time zones, primarily supporting Go-To-Market teams
Balance speed with attention to detail, anticipate needs, and communicate proactively to keep candidates and interviewers aligned
Ensure logistics, materials, and feedback loops are clear and on time
Troubleshoot day-of changes and scheduling conflicts with a calm, solutions-oriented approach
Take on light sourcing work, talent branding projects, process improvements, and additional ownership as skills grow

At least 1–2 years of experience in recruiting coordination or interview scheduling, ideally in a high-volume environment
Strong organizational and prioritization skills, with a proactive, reliable approach and thoughtful attention to detail
A growth mindset, with a willingness to take ownership of mistakes, learn from feedback, and refine your processes to improve accuracy and consistency
A steady, calm approach in fast-moving environments
Ability to navigate ambiguity with optimism
Clear, kind, and professional communication skills to represent Notion to a large and diverse group of candidates
Fluency in Japanese and business-level English proficiency, with the ability to communicate effectively with candidates and colleagues in both languages
Curious and willing to adopt AI tools to work smarter and deliver better results

Experience supporting both technical and non-technical roles, including remote and in-person interview scheduling
Experience with Ashby, Workday, Slack, and Notion
Experience in a high-growth or startup environment