Tamara | Production Coordinator

United States- New York, NY · Tamara Group - New York City · USD 60,000-70,000 · 1-3 years experience · Hybrid · Posted Oct 5, 2026

At a glance

VaynerMedia is seeking a highly organized, adaptable Production Coordinator to support the growing Production team across multiple brands and projects.
This role sits at the intersection of in-house agency operations and traditional live-action production, requiring hands-on set experience in an evolving hybrid environment.

Support multiple Producers across a variety of brands, timelines, and deliverables with ad hoc tasks such as deck building, vendor outreach, and contract creation.
Coordinate in-person logistics as needed for Production, such as stage holds, edit room holds, lunch orders, and customer services.
Assist with the onboarding of freelancers and vendors, ensuring required paperwork and documentation are completed and understood.
Serve as a knowledgeable guide for freelance crews and vendors, helping them navigate internal processes, documentation, and expectations.
Maintain an active pulse on each job to anticipate needs and provide proactive support to both internal teams and freelance partners.
Assist with financial support including tracking costs, processing POs and invoices, updating actuals, and maintaining documentation.
Assist with wrap submissions for productions, ensuring all documentation needed has been submitted and filed correctly.
Maintain organized file structures, documentation, and archival systems for production materials.
Handle liaising between Prod Ops, Pods, and other internal departments such as finance and signatures.
Contribute to building a positive, collaborative production culture within an emerging hybrid agency/production model.

1–3+ years of experience in live-action and/or post production coordinating
Proficient with Google Suite and Microsoft Suite administrative tools
Familiarity with production paperwork and crew/vendor processes
Exceptional organization, attention to detail, and follow-through
Ability to thrive in a fast-paced, ever-evolving environment
Respond as needed to timely production needs which could be outside standard working hours