Travel Coordinator (Corporate Travel Operations)

Gurugram, Haryana · N.K. Securities Research Private Ltd. · 3-6 years experience · Posted Sep 30, 2026

At a glance

The Travel Coordinator will own the end-to-end execution of corporate travel, covering request intake, booking, logistics, vendor coordination, documentation, and reporting.
This role works closely with HR, Finance, Recruitment, employees, candidates, and travel partners to ensure a smooth, efficient, and well-managed travel experience.

Own end-to-end corporate travel logistics across candidate, employee, campus, and company-trip travel.
Manage high-volume candidate travel including intake, booking, changes, documentation, and itineraries.
Coordinate campus travel for hotel requirements, ground transport, and consolidated trip tracking.
Manage high-volume onboarding and relocation travel and accommodation logistics for new joiners and campus hires.
Support employee work-related travel with policy-compliant bookings, traveller support, and post-trip reconciliation.
Execute company trips end-to-end including destination research, hotel blocks, ground transport, attendee logistics, and visa coordination.
Operate a single shared travel intake and maintain the central travel tracker and database.
Validate requests against pre-approved budget buckets and route exceptions to Finance per the approval matrix.
Act as central liaison for travel vendors and the TMC or booking platform, including basic commercial negotiation and service management.
Deliver monthly consolidated reporting on budget, volume, destinations, vendors, and exceptions to HR and Finance.

3-6 years of experience in corporate travel coordination, travel operations, executive assistance with heavy travel scope, or a similar role.
Demonstrated experience managing high-volume bookings including flights, hotels, and ground transport with frequent changes and tight timelines.
Working knowledge of international travel requirements such as visas, travel documentation, and immigration coordination.
Experience working with travel vendors, TMCs, or online booking platforms, including rate negotiation.
Strong proficiency with spreadsheets and trackers with comfort producing consolidated spend and volume reports.
Excellent stakeholder communication across HR, Finance, recruiters, department heads, and travellers.

Experience supporting group or offsite travel or events for 20+ travellers, including international group logistics.
Exposure to budget governance, approval matrices, or T&E reconciliation processes.