Executive Assistant

Foster City · USD 51-64 / hour · 5+ years experience · Hybrid · Posted Oct 2, 2026

At a glance

At Zuora, we help businesses grow smarter and adapt faster. Our platform powers modern business models — from subscriptions and usage-based pricing to AI-driven and outcome-based offerings — helping companies launch new products, automate complex billing, and unlock predictable, recurring revenue.
We’ve led the Subscription Economy for more than a decade. Now we’re evolving again by building the definitive platform for quote to cash and helping companies monetize their products and services with an adaptable, AI-ready foundation.
The Opportunity
The Executive Assistant’s mission is to empower a strategic executive to focus exclusively on high-level decision-making and leadership by providing genuine organizational rigor. The EA owns all granular details, communication, and scheduling, ensuring the executive's environment functions as a reliable source of truth through proactive problem-solving and full task ownership.

The Executive Assistant empowers a strategic executive to focus on high-level decision-making and leadership by providing organizational rigor.
This role owns all granular details, communication, and scheduling to ensure the executive's environment functions as a reliable source of truth.

Proactively anticipate the needs of the executive and take action accordingly.
Manage complex, high volume, constantly changing day to day priorities and schedules.
Partner with other executive assistants to ensure tight alignment and connectivity across the executive team.
Optimize for scale by proactively identifying ways to improve current processes and approaches.
Establish good rapport internally and externally with board members, customers, partners, executives, suppliers, and employees.
Organize internal and external on-site, virtual, and hybrid meetings across multiple time zones.
Manage all aspects of executive travel, both international and domestic.
Manage administrative processes including subscriptions, memberships, external speaking opportunities, procurement, shipping, accounts payable, and expense reporting.
Manage special projects as they arise including presentation preparation, supporting initiatives, space planning, and distribution list management.
Maintain calendar stewardship, context management, inbox hygiene, and execute administrative operations.

Minimum of 5+ years of C-level administrative experience in a high-tech, SaaS company in a fast-paced, innovative, always-changing environment.
Very strong technical competency, specifically with Google Suite and virtual meeting tools (like Zoom), as well as expense reporting, travel management, and purchasing tools.
Strong oral and written communication skills with the ability to communicate clearly and effectively with senior leaders and external partners at all levels.
Skillful execution of administrative activities with high attention to detail, organization, and process.
Ability to efficiently and effectively multitask, prioritize incoming requests appropriately, and manage conflicting priorities.
Strong relationship management skills with ability to build a personal network throughout the company.
Ability to work independently, self-start, and self-motivate while maintaining a teamwork mentality.
High degree of discretion and strong commitment to confidentiality.

Competitive compensation, variable bonus and performance-based reward opportunities, and retirement programs
Medical, dental, and vision insurance
Generous, flexible time off, plus paid holidays, wellness days, and a company-wide year-end break
Paid parental leave
Learning & development stipend
Opportunities to volunteer and give back, including charitable donation matching
Mental wellbeing resources and support