Executive Assistant (Communications & Marketing)

New York · Toronto · 3-7 years experience · Full-time · Remote · Posted Sep 23, 2026

At a glance

Cohere is looking for an Executive Assistant to support the leadership team of the Comms and Marketing Teams.
The role involves managing day-to-day schedules, coordinating meetings, arranging travel, and working cross-functionally.
Candidates must be based in the Eastern timezone, such as Toronto or New York.

Manage the day-to-day schedules for our Comms and Marketing leadership team, including calendaring, booking meetings and other commitments to ensure a balanced and efficient workday.
Coordinate internal and external meetings and assist with documentation that may be required in conjunction with meetings.
Arrange international/domestic travel and logistics for our leadership team, including booking flights and accommodations, scheduling, and expense reconciliation.
Work to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive.
Take on special projects like supporting team events, off sites or community-building activities.
Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality.
Create and maintain internal documentation, share knowledge, and work on formatting communications for the leadership team.

3 - 7 years of experience working as an Executive Assistant, Administrative Assistant, or equivalent experience.
Anticipate others’ needs and work proactively to address them.
Previous experience partnering with senior leaders in a fast-paced, growing, innovative environment.
Experience managing multiple calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules.

A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
Full health and dental benefits, including a separate budget for mental health.
RRSP matching, 401K, Pension Scheme.
100% Parental Leave top-up for up to 6 months, for either parent.
Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
Education & learning stipend for conferences, courses, and coaching.
6 weeks of paid vacation (30 working days).
Budget for traveling to other offices if you are remote, plus an annual company offsite.
$500 home office stipend.

Candidates must be based in the Eastern timezone (Toronto/New York etc).
Cohere is remote-friendly with offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin, and Seoul.
Office-based employees receive a daily lunch program, snacks, and community/social events.
Non-office-based employees receive a co-working benefit.
Home office stipend of $500 provided to set up workspace properly.