At a glance
- Experience
- 5+ years experience
- Location
- Amsterdam
About Databricks
- Databricks is the Data and AI company. More than 20,000 organizations worldwide — including adidas, AT&T, Bayer, Block, Mastercard, Rivian, Unilever, and 70% of the Fortune 500 — rely on the Databricks Data + AI Platform to build and scale data and AI apps, analytics and agents. Headquartered in San Francisco with 30+ offices around the globe, Databricks offers a unified platform that includes Genie, Lakebase, Agent Bricks, Lakeflow, Lakehouse, and Unity Catalog. To learn more, follow Databricks on LinkedIn, X, YouTube, and Instagram.
About the role
- Databricks is seeking an Executive Assistant in Amsterdam to support R&D Leaders within the R&D organization.
- This is a multi-executive role serving as the primary partner to Engineering R&D Leaders based in Amsterdam while also supporting at least one additional R&D leader in EMEA.
- The role requires balancing distinct executive styles, priorities, and cadences in a fast-paced R&D environment.
Responsibilities
- Proactively manage and optimize complex, multi-time zone calendars for R&D Vice Presidents and leaders.
- Coordinate scheduling across multiple teams and organizations to ensure seamless collaboration.
- Support engineering planning cycles, quarterly business reviews, and cross-team syncs during key milestones.
- Own end-to-end expense and travel processes while ensuring compliance and identifying patterns to streamline recurring workflows.
- Proactively identify and communicate preparation requirements for meetings.
- Partner with Belgrade site operations to support office events and team activities.
- Build and maintain accurate records of meetings, events, and requests, ensuring timely follow-up and closure.
- Prepare and review briefing materials, agendas, and follow-up documentation for executive meetings.
- Own the operational rhythm for executives by driving action item tracking, follow-up loops, and meeting cadence management.
- Handle highly confidential information with the utmost discretion and integrity.
Requirements
- 5+ years of executive administrative experience, preferably in a global technology or software organization.
- Advanced calendar management skills with Gmail and Google Calendar expertise required.
- Demonstrated ability to exercise sound judgment and make independent decisions in ambiguous situations.
- Demonstrated ability to prioritize across competing executive demands, communicate trade-offs clearly, and resolve conflicts without escalation when possible.
- Strong relationship management and communication skills with C1 English proficiency required.
- High level of discretion in handling sensitive information and confidential matters.
- Experience planning and executing small and large-scale meetings, events, and travel logistics.
- Willingness to travel occasionally.
- Demonstrated interest in and aptitude for AI tools and workflow automation.
- Demonstrated flexibility to occasionally adjust schedules to support executives’ needs after regular office hours.
Preferred qualifications
- Bachelor's degree in Business Administration, HR, Marketing, Education, or a related area is preferred.
- Experience supporting leaders in Engineering, R&D, or Product organizations is a plus.
Benefits
- Comprehensive benefits and perks
Workplace
- Expected to demonstrate flexibility and occasionally adjust schedules to support executives after regular office hours.
Skills
- Gmail
- Google Calendar
- AI Tools
- Workflow Automation
