Executive Assistant, New Business

New York, NY · New York · USD 110,000-130,000 · Remote · Posted Oct 9, 2026

At a glance

Whalar is seeking an Executive Assistant to support the CEO and manage daily operations at their Wall Street office.
The role involves managing complex calendars, travel logistics, and office hospitality while providing support to the Chief of Staff and senior stakeholders.

Own the CEO's complex, high-volume calendar and provide weekly look-aheads.
Plan and manage travel itineraries and logistics for the CEO, including personal and family arrangements.
Manage client and guest visits, including building registration, lobby reception, and meeting room setup.
Act as office manager for the Wall Street location, coordinating vendors, catering, and team events.
Support the Chief of Staff and client business team with logistics, client setup, and expense reports.
Secure high-priority restaurant reservations and coordinate event hospitality.
Research meeting participants via LinkedIn and create structured attendee lookbooks.
Assist in preparing for Creator panels, including drafting questions for leadership.

Significant experience supporting a C-suite executive, including calendar and travel management.
Experience in fast-paced, high-stakes environments such as consulting, finance, tech, or agencies.
Experience running an office or front-of-house operations.
Proactive, anticipatory approach to task management.
Strong organizational skills with the ability to juggle shifting priorities.
High discretion and sound judgment regarding confidential information.
Confidence with digital research and creating organized materials.
Clear, professional written and verbal communication skills.

Based in the Wall Street, NY office.
On-site requirement is four days a week, Monday through Thursday.
Flexibility to work from home when leaders are traveling or calendar demands allow.