Executive Assistant, NYT Wirecutter
New York, NY · USD 30-40 / year · 2+ years experience · Hybrid · Posted Oct 14, 2026
At a glance
- Experience
- 2+ years experience
- Workplace
- Hybrid
- Location
- New York, NY
- Salary
- USD 30-40 / year
About the role
- We are seeking a highly organized and proactive Part-Time Executive Assistant to provide administrative, scheduling, communications, and logistics support to Wirecutter Leadership.
- This role is ideal for someone who exercises sound judgment, anticipates needs, communicates clearly, and can manage multiple priorities with care and follow-through.
Responsibilities
- Own and actively manage the executive's calendar, prioritizing competing requests and balancing internal meetings, client engagements, and strategic work.
- Anticipate scheduling conflicts, recommend trade-offs, and proactively resolve changes or last-minute requests.
- Coordinate business travel and create clear, simple itineraries.
- Prepare and submit expense reports accurately and on time.
- Create and maintain simple budgets for travel, conferences, on-sites, client entertainment, and team appreciation.
- Track spending, reconcile expenses, and flag variances or upcoming needs.
- Coordinate client engagement, entertainment, and appreciation activities, including trips, meals, events, and gifts.
- Manage related logistics, budgets, calendars, vendors, and details.
- Track thank-you notes and follow-ups to ensure commitments are completed promptly and thoughtfully.
- Provide additional administrative and coordination support as priorities evolve.
Requirements
- Bachelor's degree or equivalent professional experience.
- 3+ years of experience providing Administrative and Operational support
Preferred qualifications
- 2+ years of experience supporting a senior executive.
- Exceptional organization, prioritization, and follow-through.
- Strong written and verbal communication skills.
Workplace
- Based in New York with a hybrid schedule including three days per week in the office, though additional in-office days may be required depending on leaders' needs.
