Executive Assistant, Office of the CEO

Palo Alto · USD 116,750-166,250 / year · Onsite · Posted Oct 9, 2026

At a glance

The Executive Assistant will support the Office of the CEO in an in-person capacity based in Palo Alto. This role involves working closely with the CEO, Chief of Staff, and the existing Executive Assistant to ensure seamless operations and executive execution.

Provide in-office support to the Office of the CEO through extensive calendar management.
Partner with the Chief of Staff and EA to manage calendars and implement the executive team's operating model.
Own day-to-day in-office operations including meeting preparation, catering, and hospitality needs.
Coordinate complex domestic and international executive travel and logistics.
Plan and execute executive meetings, leadership offsites, and special events.
Track timelines and coordinate cross-functional stakeholders to keep time-sensitive work on track.
Source and manage venues and vendors, including contract renewals and onboarding.
Manage administrative workflows such as expense reporting, invoice processing, and contract tracking.
Identify operational gaps and leverage AI and productivity tools to improve administrative workflows.
Build and maintain culture within the admin team and safeguard confidential information.

Proven experience as an Executive Assistant providing executive-level support.
Demonstrated success with complex calendar management, travel coordination, and meeting logistics.
Ability to work on-site in Palo Alto.
Proficiency with Google Workspace (Calendar, Gmail, Docs, Sheets) and Slack.
Experience using AI tools to improve workflows, draft communications, or organize information.
Ability to handle sensitive or confidential information with discretion and professionalism.
Excellent written and verbal communication skills.
Willingness to be available outside standard business hours.