At a glance
- Employment
- Full-time
- Workplace
- Onsite
- Location
- San Francisco
About Idler
- idler is a frontier data research lab. We build the evals and environments that the world's leading frontier labs use to measure and train their models.
- After raising a $9m seed round led by Paradigm, we spent the last year developing coding evals for top coding models you know and love. At the same time, we've expanded into other domains besides coding: RSI & Auto-Research, Law, Enterprise Business, Cybersecurity, and others. Now, we are facing more lab demand for our data than we can serve, and are rapidly scaling the team to grow the business.
- Our approach to creating training data scales using technology, and all of our data products are built on a unified self-reinforcing platform that learns through experience.
- You would be joining a close-knit team that has reached product market fit, and your work would directly help to multiply our revenue.
- You can see some of our work here: https://idler.ai/collections
About the role
- The Executive Assistant will support three co-founders and the broader team at a frontier data research lab.
- This role blends hospitality, logistics, and operational support to ensure the team can focus on their core work.
- The position requires a proactive individual who can manage complex scheduling, event planning, and office operations in a fast-paced environment.
Responsibilities
- Plan travel for co-founders and the team, including flights, hotels, and ground transport.
- Organize team dinners, offsites, and onboarding events, including venue booking and catering.
- Host candidates and visitors by managing schedules, accommodations, and arrival experiences.
- Maintain records of partner and candidate preferences to facilitate thoughtful engagement.
- Manage office supplies, snacks, coffee, and team meals.
- Prepare workspaces for new hires, including desk, laptop, and monitor setup.
- Find, negotiate with, and pay caterers, venues, and suppliers within budget.
- Handle administrative tasks such as expense reports and dinner reservations.
- Develop and document systems to improve the efficiency of recurring events and operational processes.
Requirements
- Two or more years of experience supporting an executive, founder, or small team, or running event/hospitality operations.
- Experience managing a budget and negotiating with vendors.
- Clear, warm writing skills for professional communication.
- Demonstrable system for tracking commitments.
- Ability to work in-person in San Francisco five days a week, including some evenings for events.
Benefits
- Free meals in office
- Healthcare
- 401(k)
- 15 days of PTO per year
- Relocation assistance
Workplace
- Office located in Potrero Hill, a 10-minute walk from 22nd Street Caltrain.
