Executive Assistant, Remote

Remote · 3+ years experience · Full-time · Remote · Posted Oct 8, 2026

At a glance

The Executive Assistant serves as a strategic executive business partner supporting 3-4 assigned senior leadership members (SVPs+).
The role leverages organizational insight to optimize executive efficacy, proactively mitigate operational risks, and streamline cross-functional workflows.
Operating in a fast-paced environment, this position acts as a trusted gatekeeper and operational liaison, ensuring leadership focus remains strictly aligned with company priorities.

Own and strategically manage complex executive calendars, acting as the ultimate optimizer, gatekeeper, and time manager.
Proactively identify and resolve scheduling conflicts for high-volume, multi-stakeholder meetings; educate internal parties on proper engagement protocols.
Execute coordinated vetting processes for offsite events, internal retreats, and external gathering requests to ensure executive alignment with corporate priorities.
Serve as the expert for virtual (Google Meet/Zoom) and internal/external in-person executive meetings, owning end-to-end logistics, travel integration, and room coordination.
Manage the full meeting lifecycle — developing agendas, distributing pre-reads, attending key staff meetings, capturing minutes, and driving action-item follow-ups along with the executives.
Manage and triage large influxes of executive email and departmental Slack correspondence; independently filter, prioritize, flag time-sensitive matters, and draft strategic responses.
Draft, edit, and consolidate executive communications, newsletters, presentations, and formal memos.
Provide comprehensive travel management, leveraging third-party travel systems to book complex travel itineraries.
Act as an expense delegate in Expensify; and serve as an approval proxy for direct reports.
Handle routine workflows and contract management, including organizing and tracking documents in tools like Ironclad to keep leadership operations running smoothly.

6+ years of relevant work experience, with 3+ years of direct experience as an executive administrative assistant or executive business partner.
Available to work across various time zones and/or non-traditional working hours on occasion, as needed.
Proven adaptability and a strong willingness to learn new technologies, including emerging AI tools and platforms.
In-depth understanding of executive team operations and corporate dynamics.
Advanced ability to manage complex calendars and negotiate scheduling across multiple executives.
Exceptional verbal and written communication skills with strong presentation formatting capabilities.
Strong organizational, problem-solving, and time-management skills with meticulous attention to detail.
Exercise strong discretion while handling highly confidential, sensitive information.
Hands-on experience with Google Workspace, AI tools (preferably Claude), Navan, Expensify, and UKG.
Experience utilizing AI-powered tools to streamline administrative tasks and improve team-wide productivity.

Health, dental and vision insurance paid up to 80% for employees, dependents and domestic partners
21 days of PTO in your first year
Two paid volunteer days
11 paid holidays
12 weeks paid parental leave for all new parents
Six weeks paid sabbatical after six years of service
Educational Assistant Program and Clinical Employee Reimbursement Program
401(k) with up to 4% match
Stock options

Available to work across various time zones and/or non-traditional working hours on occasion, as needed.