Executive Assistant to the Chief Technology Officer

Remote · 3+ years experience · Full-time · Remote · Posted Sep 29, 2026

At a glance

Filevine is seeking an Executive Assistant to the Chief Technology Officer to provide high-leverage calendar and operational assistance.

Master complex, high-context calendar management for the CTO, balancing shifting priorities, strategic working blocks, and urgent requests.
Provide high-leverage calendar and operational assistance to key senior R&D leaders on an as-needed basis.
Own coordination, agenda pre-building, notes, and action-item follow-through for core leadership syncs.
Synthesize background details directly into meeting descriptions ahead of executive 1:1s rather than listing generic titles.
Oversee all travel bookings, itineraries, and preferences for the CTO via Navan from start to finish.
Process receipts and expense reports in Ramp, ensuring strict adherence to company policy.
Track annual training allocations and per-person travel budgets across tribe leaders while maintaining real-time visibility into offsites via Budget vs. Actual trackers.
Co-host/coordinate the weekly Friday Demo Day program, maintaining multi-tribe rotation calendars and publishing weekly presenter announcements.
Administer recurring recognition initiatives by managing submission forms, voting tallies, and reward tier logic.
Coordinate logistics for major conferences and leadership offsites, managing attendee tracking, team mapping, badge allocations, and vendor/deposit payments.

3+ years as an EA supporting VP/C-level executives, ideally in a fast-paced technology, SaaS, or AI environment.

Remote or option to be hybrid/in-office in San Francisco, New York, Chicago, or Salt Lake City