Executive Project Manager to the CEO

New York · Remote · Santa Monica, CA (Corp HQ) · Santa Monica- goop · 3-5 years experience · Remote · Posted Sep 29, 2026

At a glance

Experience: 3-5 years experience
Workplace: Remote
Location: New York · Remote · Santa Monica, CA (Corp HQ) · Santa Monica- goop

goop is a lifestyle platform dedicated to exploration, curation, and groundbreaking conversation. From its award-winning beauty and fashion lines to its expansive editorial lens, goop invites women to embrace the process of becoming, and to discover deep joy in the pursuit of pleasure, beauty, and growth in all phases of life.
Gwyneth Paltrow began goop in the fall of 2008 as a weekly newsletter. It has expanded into a beauty, fashion, and food business that’s also known for its products, curation, podcast, TV shows, live events, and retail stores.

This role reports directly to goop's Founder & Co-CEO and is dedicated to the Founder's business, working in close partnership with Co-CEO Moj Mahdara and the executive team.
Strategy and decisions are set by the two Co-CEOs while your job is to execute, coordinating projects and needs to ensure every action item is tracked, assigned, and completed.

Own the Notion calendar as the central view of meetings, travel, launches, partner deliverables and deadlines.
Work closely with the Founder's Executive Assistant(s) on scheduling holds, availability and logistics for projects, events and partner commitments.
Produce executive dinners and events from start to finish including guest lists, invitations, RSVPs, vendors, menus, gifting, budgets and on-site coordination.
Execute projects led by the Co-CEOs by building project plans in Notion, tracking milestones and owners, and driving every task to completion.
Capture action items from executive meetings and make sure every one is tracked, assigned and closed.
Coordinate with the podcast production team and the Co-CEOs on the guest tracker, booking follow-ups, scheduling and production sign-offs.
Project manage brand partnership deliverables once agreements are signed, covering timelines, assets, approvals and deadlines.
Set up new tools and AI apps selected by the Co-CEOs for the Founder and the executive team, including configuration, accounts, permissions and integrations.
Administer the Slack and WhatsApp workspaces to maintain clean channel and group structure, naming conventions, permissions, and archiving.
Manage a pipeline of research requests from the Co-CEOs, log each request, track progress in Notion, and compile trend reports across wellness, beauty, fashion, consumer, culture and AI.

Bachelor's or Master's degree in Business required.
Expert in Notion including calendars, databases, dashboards, templates, and automations.
Administrator-level experience with Slack and WhatsApp.
Advanced user of Claude, ChatGPT and Gemini, and of Google Workspace including Gmail, Calendar, Drive, Docs, Sheets, and Slides.
Based in North America and able to travel 8–10 times a year.
Available during the Founder's working hours, including early mornings or late evenings when needed, with core hours aligning with Pacific or Eastern Time.

This is a remote role requiring candidates to be based in a North American time zone.
Travel is required 8–10 times a year for meetings, events and time with the team.
Work is performed on the Founder's schedule, requiring availability during her working hours including early mornings or late evenings when needed.
Core hours align with Pacific or Eastern Time with occasional flexibility needed for time-sensitive travel, events and deadlines.