Legal Administrative Assistant

Alameda · 1+ years experience · Onsite · Posted Oct 14, 2026

At a glance

As part of Penumbra’s legal team, you will support a growing and dynamic company that develops ground-breaking technology to further its mission of saving patients’ lives.
You will work closely with attorneys, paralegals and support staff as part of this closely-knit team while supporting external departments essential to the Company’s operations.

Utilize your keen analytical skills to develop creative solutions to problems.
Coordinate with internal business departments and respond to inquiries regarding contracts and other matters.
Manage the legal department’s “To Do List” in Microsoft Excel.
Maintain all contractual documents and correspondence, including uploading fully executed agreements into the contract lifecycle management (CLM) system and/or SharePoint.
Process various sales offers including bundled discount letters and cart consignment letters.
Assist with maintaining the CLM system, including generating reports, entering customer data, and recording key agreement data points.
Compile, verify accuracy of and sort information according to priorities to prepare source data for computer entry.
Maintain legal files by tracking hard copy and electronic documents, performing periodic inspections to ensure proper upkeep, and responding to file requests.
Manage legal department’s expenses and submit incoming legal department invoices to A/P for payment.
Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.

Bachelor's degree in related field with 1+ years of experience in an administrative assistant position or similar, or equivalent combination of education.
Excellent communication skills and strong client management skills.
Ability to process a high volume of work and meet deadlines in a fast-paced environment.
Some experience working with contract templates and the ability to review and revise basic sales contracts.
Strong organizational skills, careful attention to detail, and creative problem-solving skills.
Outstanding interpersonal skills with a “can-do” attitude.
Proactive, strategic and thoughtful problem-solving ability.
High level of proficiency with Microsoft Excel, Word, PowerPoint and Outlook.

Experience working in-house at a medical device or pharmaceutical company, or other company in a highly regulated industry, is preferred.