Manager, Executive Assistants (People)

New York · Toronto · 2+ years experience · Full-time · Remote · Posted Sep 23, 2026

At a glance

The Admin team at Cohere is looking for an Executive Assistant to support Cohere's SVP of People, and to manage some of our global EA team.
In this dynamic and collaborative role, you will thrive in a fast-paced environment, working cross-functionally to provide high-value support.

Manage the day-to-day schedule for our SVP of People, including calendaring, booking meetings [internal and external] and other commitments to ensure a balanced and efficient workday
Coordinate internal and external meetings (think 1:1s, board meetings, partner meetings) and assist with documentation that may be required in conjunction with meetings
Oversee travel arrangements and logistics for our leadership team, including booking flights and accommodations, schedule, and expense reconciliation
Serve as a strategic partner to your executive, orchestrating cross-functional initiatives to drive executive productivity and effectiveness
Work directly with your executive’s department leads to drive strategic planning, manage priorities, and maximize your executive’s productivity
Manage the day to day operations of part of the EA team, including 1:1s, performance management, and career development
Manage the broader EA team to promote collaboration, communication, and efficiency across departments
Work to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive
Take on special projects like coordinating team events or community-building activities
Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality

7+ years of experience working as an Executive Assistant or equivalent experience
2+ years of experience managing a high performing Admin team
Anticipate others needs and work proactively to address them
Previous experience partnering with senior leaders in a fast-paced, innovative environment
Strong communicator, both written and verbal, and comfortable speaking to C-level stakeholders
Highly self-motivated and exercise discretion, tact, and professionalism
Detail-oriented, love staying organized, and stay cool under tight deadlines
Experience with tools like Slack, Google Calendar, Google Sheets, Google Slides
Experience creating and maintaining positive working relationships with internal and external stakeholders

A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch
Full health and dental benefits, including a separate budget for mental health
RRSP matching, 401K, Pension Scheme
100% Parental Leave top-up for up to 6 months, for either parent
Annual enrichment benefits including arts & culture, fitness/wellness, quality time, and a workspace improvement credit
Education & learning stipend for conferences, courses, and coaching
6 weeks of paid vacation (30 working days)
Budget for traveling to other offices if you are remote, plus an annual company offsite

Remote-friendly with offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin, and Seoul
Daily lunch program and snacks for those in the office
Co-working benefit for those not near an office
$500 home office stipend to set up workspace properly