Senior Executive Assistant
Miami, FL · US Miami FL - 333 · 8-12 years experience · Posted Oct 1, 2026
At a glance
- Experience
- 8-12 years experience
- Location
- Miami, FL · US Miami FL - 333
About Kaseya
- Kaseya is the leading provider of AI-powered IT management and cybersecurity software, serving Managed Service Providers (MSPs) and internal IT organizations worldwide. Our comprehensive platform helps organizations efficiently manage, secure, and automate their IT environments, driving operational efficiency and long-term business success.
- Backed by Insight Partners, a leading global software investor, Kaseya has experienced sustained double-digit growth and continues to expand its global footprint. Today, Kaseya supports customers in more than 20 countries and manages over 15 million endpoints worldwide.
- Founded in 2000, Kaseya was built by builders - and we're still building. We look for people who create rather than wait, who see a hard problem and lean in, and who treat challenges as raw material. At Kaseya, everyone plays a role in shaping the future of IT: whether you're in engineering, product, sales, marketing, customer support, or operations, your work helps protect, defend, and optimize IT environments across the globe.
- We're building teams that grow, perform, and make an impact. If you're driven by the itch to make things better - a product, a process, a career - you'll fit right in.
- At Kaseya, we don't just raise the bar. We build it.
- Position Summary
About the role
- Kaseya is seeking a highly experienced, proactive, and business-minded Senior Executive Assistant to serve as a trusted partner to a senior executive.
- This individual will operate with a high degree of independence, discretion, and judgment, helping the executive maximize their time, focus, and impact across a fast-paced, high-growth organization.
Responsibilities
- Serve as a trusted partner and extension of the executive, proactively managing priorities, time, information, and relationships.
- Manage a complex and highly dynamic executive calendar, ensuring the executive's time is aligned to the organization's most important priorities and highest-value activities.
- Anticipate the executive's needs and proactively address scheduling conflicts, information gaps, preparation requirements, and follow-up items before they become issues.
- Act as a strategic gatekeeper and professional liaison between the executive and internal and external stakeholders, exercising sound judgment regarding priorities, access, and communication.
- Prepare the executive for critical meetings by coordinating agendas, pre-reads, presentations, briefing materials, talking points, and other relevant information.
- Coordinate executive-level meetings, leadership meetings, Board meetings, investor engagements, and other high-priority business activities.
- Partner closely with the executive's leadership team to ensure priorities, decisions, and commitments are clearly communicated and appropriately followed through.
- Track key decisions, action items, and commitments and proactively follow up with stakeholders to drive accountability and completion.
- Coordinate complex domestic and international travel, including detailed itineraries, logistics, changes, and last-minute adjustments.
- Draft, edit, and coordinate executive communications, presentations, and other materials with a high level of professionalism and attention to detail.
Requirements
- 8–12 years of progressive experience as an Executive Assistant, Executive Business Partner, or similar executive support role, with significant experience supporting senior executives.
- Demonstrated experience supporting VP, C-suite, or other highly senior leaders in complex, fast-paced organizations.
- Proven ability to function as a true executive partner—not simply react to requests, but anticipate needs, understand context, prioritize effectively, and proactively drive outcomes.
- Exceptional ability to manage complex and constantly changing calendars, competing priorities, multiple stakeholders, and high-volume demands with accuracy and composure.
- Strong executive judgment, including the ability to determine what requires immediate attention, what can wait, and when to escalate.
- Excellent written and verbal communication skills, with the ability to interact confidently and professionally with executives, Board members, investors, employees, and external stakeholders.
- Demonstrated ability to manage highly confidential and sensitive information with exceptional discretion.
- Strong business acumen and the ability to quickly understand an executive's priorities, organizational dynamics, and broader business objectives.
- Exceptional attention to detail while maintaining a strong understanding of the bigger picture.
- Proficiency with Microsoft Office, Zoom, and other executive productivity and collaboration tools.
Preferred qualifications
- Experience supporting a C-suite executive or senior executive in a complex global organization.
- Experience working within a private equity-backed organization or other investor-driven environment.
- Experience supporting executives with Board of Directors or Board committee responsibilities.
- Experience coordinating Board meetings, Board materials, investor meetings, or other executive-level governance activities.
- Experience managing, mentoring, or leading a team of Executive Assistants; experience overseeing an EA pool or broader executive support function is a significant plus.
- Experience in a high-growth technology, SaaS, or similarly fast-paced organization.
- Experience supporting executives through periods of significant organizational growth, transformation, or change.
- Bachelor's degree or equivalent professional experience.
Skills
- Microsoft Office
- Zoom
