Senior Workplace Coordinator

Toronto · USD 76,000-114,000 · Full-time · Onsite · Posted Oct 15, 2026

At a glance

The Senior Workplace Coordinator serves as the primary point of contact for Harvey's Toronto office, managing end-to-end operations, facilities, and employee experience.
This role operates with high independence, reporting to a remote manager while maintaining office standards, vendor relationships, and safety compliance.
The position requires a hands-on approach to daily office management, including front-of-house duties, event planning, and onboarding support.

Maintain office standards for appearance, cleanliness, and readiness through daily walkthroughs.
Manage day-to-day relationships with building management and vendors, including work orders and service scope enforcement.
Oversee facilities issues such as HVAC, plumbing, lighting, and appliances.
Manage the pantry, snack, coffee, and catered lunch programs, including cost tracking.
Own front-of-house operations, including visitor management and employee badge issuance.
Plan and execute onsite events, team lunches, and client/executive visit logistics.
Coordinate new hire onboarding, including desk setup, office tours, and access provisioning.
Track office supply inventory and manage procurement via PO submission.
Execute emergency preparedness programs and serve as a first responder for workplace incidents.
Administer workplace tools and maintain documentation in SOPs and the site playbook.

4+ years of experience in workplace operations, office management, facilities, or hospitality.
Experience as the primary or sole workplace person on-site.
Direct experience managing vendors and holding them to scope.
Foundational understanding of office systems including HVAC, plumbing, electrical, and lighting.
Experience with event and hospitality execution, including catering and room setups.
Comfort tracking spend, invoices, and purchase orders.
Strong judgment and ability to work effectively with a remote manager.
Clear, professional written and verbal communication skills.
Ability to build processes where none exist.

Structured hybrid working arrangement (3 days in office, 2 days working from home)
Compensation: CAD $76,000 - $114,000

Fully in-office role, Monday through Friday, 9:00am–5:00pm.
Note: The description mentions a 'structured hybrid working arrangement' in the benefits section, but the role overview explicitly states 'This is a fully in-office role'.