Workplace Project Manager

Boston · USD 120,900-181,300 · 5+ years experience · Full-time · Hybrid · Posted Oct 15, 2026

At a glance

The Workplace Project Manager will translate workplace playbooks and standards into delivered projects and programs, including office moves, openings, and global special initiatives.
This hands-on role involves owning the scope, schedule, and budget for projects ranging from health and safety programming to sustainability and new tooling rollouts.
The position requires a balance of strategic playbook development and direct project execution to ensure consistent workplace standards across a scaling global portfolio.

Project manage global special projects including health & safety, emergency response, WVPPs, and sustainability programming.
Partner with Security, HR, Legal, and regional leads to develop and roll out emergency response plans and WVPPs.
Maintain and evolve global design standards for furniture, finishes, and signage.
Drive sustainability initiatives including vendor selection, energy programs, and waste management.
Own the global rollout of workplace tooling and software, including desk booking, occupancy, and ticketing platforms.
Manage global and national vendor contracts and procurement for categories like F&B, janitorial, and plants.
Build and maintain the FDOB (Facilities, Design, Operations, and Buildout) checklist and playbook for office moves and expansions.
Maintain a portfolio-level calendar to track office expansions and new-office openings.
Lead office moves, openings, or buildouts directly when regional coverage is unavailable.
Report to the Global Workplace Operations Manager to ensure programs meet company standards.

5+ years in workplace operations, program management, or project management.
Experience leading cross-functional programs such as health & safety, emergency preparedness, sustainability, or systems/tooling rollouts.
Strong program design and playbook-building instincts.
Experience managing vendor and procurement relationships at a national or global scale.
Strong command of project management fundamentals including scope, schedule, budget, risk, and stakeholder communication.
Experience partnering with construction, real estate, or facilities teams on office moves or buildouts.
Excellent organizational and communication skills.
Comfort with ambiguity and a hands-on, get-it-done approach.
Based in New York and able to work on-site at the NYC office.
Willingness to travel to other sites as projects require.

Experience building or administering H&S programs, emergency response plans, or WVPPs.
Experience with sustainability program design or reporting.
Familiarity with project / workplace tools such as Asana, Smartsheet, Envoy, or OfficeSpace.
Experience building playbooks or programs that scale across a distributed, multi-region team.