At a glance
- Experience
- 3-5 years experience
- Location
- WBIR-TV Knoxville
About the role
- WBIR is looking for a dynamic Administrative Assistant to provide high-level administrative and project management support to the President and General Manager and station leadership team.
- This role ensures smooth day-to-day operations, coordinates key projects, and manages communication flow between departments in a fast-paced media environment.
Responsibilities
- Provide administrative support for various departments including News, Sales and Technology with the utmost confidentiality.
- Develop and Lead Employee Care Initiatives, including helping onboard new employees, preparing I-9 documents and photo ID badges.
- Plan and coordinate meetings/events and parties, including ordering meals and catering.
- Maintain messaging in station video boards to enhance staff communication.
- Writes and publishes monthly station newsletter highlighting department updates, birthdays, anniversaries and upcoming events.
- Collaborates with News Director, Director of Sales and Head of Technology on executing internal/external plans.
- Assist in the organization of tracking station projects including strategic planning, town halls, and other staff events through proficiency in office technologies.
- Oversee aspects of general office support including copying, faxing, mailing, and filing.
- Order and manage office supplies, badges, business cards as needed.
- Make travel arrangements for employees such as booking flights, cars, and hotel.
Requirements
- Knowledge of the MS Office suite (Word, Excel, PowerPoint) and the technical aptitude to learn new systems.
- Must be collaborative communicator with excellent written and verbal skills.
- Self-starter who can think critically, make sound decisions, and follow through on projects/tasks with little or no supervision.
- Ability to understand and anticipate the needs of different departments and support each effectively.
- Strong attention to detail and organization with the ability to track multiple projects and deadlines.
- Help prepare presentations, manage presentation logistics, including room reservations, A/V equipment, physical handouts.
- Positive, 'get it done' approach to the role.
Preferred qualifications
- College degree preferred.
- Interest in local news a plus.
Benefits
- Two medical plan options through Blue Cross Blue Shield of Texas
- Access to dental and eye care coverage
- Fertility, surrogacy and adoption assistance
- Disability and life insurance
- 401(k) program with 100% match on contributions up to the first 4% of pay, 100% vested from day one
- Nine free virtual doctor's appointments through Teladoc
- 12 free annual therapy sessions with a licensed clinician through Spring Health
- Generous Paid Time Off (PTO) benefit
- Nine paid holidays per year
Workplace
- Travel: Rarely: less than 10%
- Work Environment Set: Office: normally performed in a typical interior/office environment
Skills
- Microsoft Word
