At a glance
- Experience
- 3-5 years experience
- Employment
- Full-time
- Location
- Singapore
About Lumilens
- At Lumilens we are building the critical photonics infrastructure that powers tomorrow’s AI supercomputing. From chip-to-chip optical interconnects to scalable photonic engines, Lumilens is unlocking a new era of computing - faster, cooler, and massively more efficient.
- We’re a well-funded startup backed by Mayfield and led by veterans who’ve built and scaled some of the most transformative technologies in the industry. At Lumilens, we’re developing high-speed photonics products purpose-built to power the future of AI infrastructure and high-performance computing.
- This isn’t incremental innovation, it’s a ground-floor opportunity to rethink the optical layer from the silicon up. You’ll work alongside a team of world-class engineers solving some of the hardest challenges in scaling optical systems. Every line of code, every design decision, every breakthrough you help deliver will shape the infrastructure of tomorrow.
- If you're looking for mission, momentum, and the chance to make an outsized impact, jump on the rocket ship. We’re just getting started.
About the role
- We are looking for an Assistant Office Manager to be the receptionist and manage daily office administration and operations to ensure smooth day-to-day operations.
- This role requires in-depth knowledge of company operations, policies, and procedures and handles information of a highly confidential and critical nature.
Responsibilities
- Manage day-to-day office operations to create a smooth, professional, and well-supported office environment.
- Oversee kitchen and office supplies, meeting-room readiness, and shared spaces to support a productive working environment.
- Manage office supplies, procurement, facilities maintenance, and cleaning services as the primary contact of office service providers.
- Coordinate maintenance, repairs, cleaning, and facility work orders, ensuring issues are addressed promptly.
- Organise confidential company documentation and maintain proper filing systems.
- Coordinate events, workshops, leadership meetings, and team activities as required.
- Coordinate office purchasing and expenses, source quotations, arrange purchases, monitor office-related spending, and coordinate invoices and payment follow-ups with Finance and Procurement.
- Handle travel arrangements and logistic arrangements when required.
- Manage calls, mail, and courier services, greet visitors, and coordinate meeting room arrangements.
- Provide general administrative support to management and executives when required.
Requirements
- Diploma or Degree in Business Administration or related discipline.
- Minimum 3–5 years of relevant experience in administrative and/or support roles.
- Strong written and oral communication skills in both English and Chinese to communicate with colleagues and stakeholders.
- A high level of discretion, attention to details, and the strong sense of accountability when handling confidential information.
- Excellent communication and interpersonal skills, with the ability to work effectively with employees, senior leaders, vendors, and external partners.
- Strong organizational and time management skills, ability to multitask and prioritize in a fast-paced, dynamic environment.
- A proactive, can-do attitude, willing to tackle tasks of any size, and a genuine desire to help others.
