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Booking Coordinator - United Heritage Hall
Austin, TX · Midwest Southwest · 0-2 years experience · Posted Oct 20, 2026
At a glance
- Experience
- 0-2 years experience
- Location
- Austin, TX · Midwest Southwest
- Visa sponsorship
- Visa sponsorship not offered
About the role
- The Booking Coordinator is responsible for creating and organizing systems to efficiently streamline venue, one-off, corporate and festivals bookings.
- Working closely with the Talent Buyer, the Booking Coordinator places holds, builds offers, works within internal ticketing systems, and communicates with agents and artist teams.
Responsibilities
- Build and maintain offers for AEG Presents shows, tours and festivals within internal ticketing systems.
- Work with Talent Buyer to update contracts per artist request and submit to agents/managements.
- Manage and maintain booking database system.
- Create data reports throughout offer negotiation and ensure final deal points updated in contracts.
- Create and maintain show files with all relevant documents, such as offers, contracts, writers, W9s and deposit confirmations.
- Research artist and market data relevant to event bookings and provide information to the talent buyers so they can determine if an offer should be made.
- Liaise with all internal departments (marketing, finance, contracting) once artists are confirmed to ensure all paperwork is included to support settlement.
- Scanning documents and assist with wire transfers.
- Assist with settlement by using internal ticketing systems.
- Work with talent buyer on stage running orders and lineup/billing order and communicate with agency and artist teams.
Requirements
- High School Diploma or its equivalency (BA/BS Degree Preferred)
- 0-2 years Of related work experience
- Ability to act with discretion and handle confidential information
- Must be personable, organized, self-motivated, detail-orientated and reliable
- Excellent customer service and time management skills
- Ability to multitask and prioritize effectively in a fast-paced office environment
- Excellent verbal and written communication skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.); and ability to learn required business systems
- Must be able to work nights, weekends and some holidays
Preferred qualifications
- BA/BS Degree Preferred
- Knowledge of the music industry preferred
Benefits
- medical, dental and vision insurance
- paid holidays
- vacation and sick time
- company paid basic life insurance
- voluntary life insurance
- parental leave
- 401k Plan (with a current employer match of 3%)
- flexible spending and health savings account options
- wellness offerings
Skills
- Microsoft Office Suite
- Word
- Excel
- Outlook
