At a glance
- Experience
- 5+ years experience
- Location
- India
About the role
- The Executive Assistant provides high-level administrative support to the Executive Leadership Team, with primary focus on the President.
- This role involves managing office operations in Chicago while ensuring efficient scheduling and logistics for executives.
- The position requires working US hours to support the US-based C-Suite.
Responsibilities
- Maintain a functional and organized office environment.
- Manage office supplies, inventory levels, and office equipment maintenance.
- Manage executive calendars, scheduling meetings, appointments, and events.
- Coordinate complex travel itineraries including flights, accommodations, and ground transportation.
- Coordinate meetings, events, and travel for quarterly board meetings.
- Provide concierge service to the board of directors and executive leadership teams.
- Plan and execute company events, meetings, and workshops.
- Handle sensitive information with discretion and maintain confidentiality.
- Liaise with vendors and contractors, including contract negotiation and relationship management.
- Develop and implement streamlined processes to enhance productivity.
Requirements
- 5 years experience in administrative roles reporting directly to upper management.
- Superb written and verbal communication skills.
- Strong time-management skills and ability to coordinate multiple projects.
- Proficiency in Google Workspace and other office productivity tools.
- Aptitude to learn new software and systems.
- Flexible team player willing to adapt to challenges.
- Ability to keep company information confidential.
- Experience overseeing budgets and expenses.
- Experience developing internal processes and filing systems.
- Must be available to work US hours and accommodate evening meetings when required.
Workplace
- Role involves supporting the Chicago office.
Skills
- Google Workspace
