Executive Assistant - Japan
Japan · 6+ years experience · Full-time · Hybrid · Posted Oct 16, 2026
At a glance
- Experience
- 6+ years experience
- Employment
- Full-time
- Workplace
- Hybrid
- Location
- Japan
About the role
- We're hiring an Executive Assistant to support our Japan President.
- This is a high-impact role focused on enabling clarity, efficiency, and execution across a fast-moving go-to market organization.
- The ideal candidate is highly organized, an excellent business writer, and confident enough to actively manage competing priorities across complex calendars and workflows.
Responsibilities
- Own complex scheduling across multiple senior leaders and stakeholders
- Prioritize ruthlessly to ensure time aligns with business impact
- Push back when needed to protect focus and optimize leadership bandwidth
- Coordinate domestic and international travel logistics
- Manage expenses through Ramp with accuracy and timeliness
- Draft, edit, and refine internal communications, presentations, and leadership updates
- Help leaders articulate strategy, summarize meetings, and drive follow-ups
- Bring structure and clarity to ambiguous inputs and fast-moving discussions
- Help keep key meetings, planning cycles, and cross-functional touchpoints on track
- Partner closely with Recruiting to ensure interview days run smoothly and efficiently
Requirements
- 6+ years of experience in an Executive Assistant or similar role
- Experience supporting senior leaders in a fast-paced, tech-forward environment
- Exceptional business writing skills
- Strong judgment and prioritization: knows what matters and acts accordingly
- Assertive and confident; willing to push back to improve outcomes
- Highly organized with strong attention to detail
- Fluency in both Japanese and English languages
Preferred qualifications
- Experience supporting go-to-market (Sales, CS, RevOps, or Field Engineering) teams
Skills
- Ramp
- Slack
- ChatGPT
- Notion AI
