Executive Assistant (Sales)

New York · Toronto · 3-7 years experience · Full-time · Remote · Posted Sep 23, 2026

At a glance

Cohere is looking for an Executive Assistant to support the sales leadership team in Toronto, New York and beyond.
The role involves working cross-functionally to provide high value and impact to the sales leadership team and the company in a dynamic environment.

Manage the day-to-day schedules for our sales leadership team, including calendaring, booking meetings and other commitments to ensure a balanced and efficient workday.
Coordinate internal and external meetings and assist with documentation that may be required in conjunction with meetings.
Arrange international/domestic travel and logistics for our leadership team, including booking flights and accommodations, scheduling, and expense reconciliation.
Work to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive.
Take on special projects like supporting team events, off sites or community-building activities.
Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality.
Create and maintain internal documentation, share knowledge, and work on formatting communications for the leadership team.

Have 3-7 years of experience working as an Executive Assistant, Administrative Assistant, or equivalent experience.
Anticipate others’ needs and work proactively to address them.
Have previous experience partnering with senior leaders in a fast-paced, growing, innovative environment.
Have experience managing multiple calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules.
Be a strong communicator, both written and verbal, and feel comfortable speaking to C-level stakeholders.
Be highly self-motivated and exercise discretion, tact, and professionalism.
Be detail-oriented, love staying organized, and stay cool under tight deadlines.
Be experienced with tools like Slack, Google Calendar, Google Sheets, Google Slides.
Have experience creating and maintaining positive working relationships with internal and external stakeholders.

A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
Full health and dental benefits, including a separate budget for mental health.
RRSP matching, 401K, Pension Scheme.
100% Parental Leave top-up for up to 6 months, for either parent.
Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
Education & learning stipend for conferences, courses, and coaching.
6 weeks of paid vacation (30 working days).
Budget for traveling to other offices if you are remote, plus an annual company offsite.
A co-working benefit for those not near an office.
$500 home office stipend to set up workspace properly.

Candidates must be based in the Eastern Timezone.
Cohere is remote-friendly with offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul.