FAA Program Coordinator (R6337)
Dallas · USD 90,000-130,000 / year · 3-5 years experience · Onsite · Posted Oct 18, 2026
At a glance
- Experience
- 3-5 years experience
- Workplace
- Onsite
- Location
- Dallas
- Salary
- USD 90,000-130,000 / year
About the role
- Shield AI is seeking an FAA Program Coordinator to establish and manage an enterprise FAA regulatory operations process.
- The role involves coordinating FAA-related packages across V-BAT, Hivemind, X-BAT, and supporting organizations.
- The coordinator will maintain trackers for active authorizations, pending applications, operating limitations, and renewals.
Responsibilities
- Establish and manage an enterprise FAA regulatory operations process covering FAA DroneZone, aircraft registrations and N-numbers, COA and airspace authorization activities, waiver submissions, and other applicable FAA systems.
- Maintain a single authoritative tracker for active authorizations, pending applications, operating limitations, account ownership, expiration and renewal dates, dependencies, decisions, and anticipated needs.
- Coordinate the intake, prioritization, schedule, development, review, submission, and follow-up of FAA-related packages across V-BAT, Hivemind, X-BAT, and supporting organizations; collect subject matter expert inputs and confirm completeness, version control, and approval status before authorized submission.
- Manage procedural correspondence, submission status, records, and administrative coordination with the FAA, UAS test sites, and other authorization stakeholders; route technical questions to the appropriate experts.
- Lead recurring cross-program regulatory status and planning reviews, document decisions and actions, and escalate schedule risks, unresolved dependencies, and approaching expirations.
- Support current and emerging authorization pathways, including Section 927 waivers, experimental certification, BVLOS, higher-altitude, and one-to-many operations, under the direction of the responsible technical and regulatory leads.
- Develop standardized submission workflows, templates, checklists, records controls, and role definitions; identify opportunities to automate routine tracking, reminders, and reporting while preserving program-specific account and submission responsibilities.
- Develop dashboards and concise status reports covering application volume, cycle time, aging actions, renewals, approval risks, and regulatory dependencies.
- Maintain a forward-looking FAA authorization roadmap aligned with planned tests, demonstrations, customer activities, new aircraft, missions, operating environments, and airspace needs; monitor relevant FAA process and system changes and coordinate impact reviews with designated experts.
- Perform other duties as assigned.
Requirements
- Bachelor's degree in aviation management, business, public administration, regulatory affairs, project or program management, engineering, or a related discipline; equivalent relevant experience may be considered.
- 3-5+ years of experience in aviation regulatory operations, project or program coordination, flight operations administration, airworthiness or certification program support, UAS operations, or a related regulated environment.
- Demonstrated experience coordinating regulatory applications, authorizations, certifications, or comparable controlled-submission processes.
- Experience managing multiple concurrent workstreams using integrated schedules, action and decision logs, dependency tracking, controlled records, and concise status reporting.
- Working knowledge of FAA aviation or UAS authorization processes and the judgment to distinguish administrative coordination from technical and regulatory decision authority.
- Strong professional and technical writing skills, with the ability to organize complex subject matter expert inputs into accurate, review-ready packages.
- Strong cross-functional communication, organization, attention to detail, and follow-through, with proficiency in Microsoft Office, Teams, SharePoint, and project-tracking or document-management tools.
Preferred qualifications
- Direct experience with FAA DroneZone, FAA aircraft registration, COAs or airspace authorizations, Part 107 waivers, or experimental certification support.
- Experience supporting UAS, autonomous aircraft, defense aviation, or developmental flight-test programs.
- Previous administrative or programmatic interaction with the FAA, UAS test sites, Department of Defense organizations, or other aviation authorities.
- Familiarity with Section 927, 44807 and SAC-EC waivers, BVLOS, higher-altitude, one-to-many, or large-UAS approval pathways.
- FAA Part 107 Remote Pilot Certificate, CAPM or PMP certification, or comparable regulatory or project-management training.
- Experience building scalable workflows, dashboards, and automated tracking for a growing organization in a regulated environment.
Benefits
- Bonus
- Benefits
- Equity
- temporary benefits package (applicable after 60 days of employment)
Skills
- Microsoft Office
- Teams
- SharePoint
- FAA DroneZone
