Office & HR Coordinator

Chantilly · AUD 20-25 · Full-time · Onsite · Posted Oct 6, 2026

At a glance

AnaVation is the leader in solving the most complex technical challenges for collection and processing in the U.S. Federal Intelligence Community. We are a US owned company headquartered in Chantilly, Virginia. We deliver groundbreaking research with advanced software and systems engineering that provides an information advantage to contribute to the mission and operational success of our customers. We offer complex challenges, a top-notch work environment, and a world-class, collaborative team.
If you want to grow your career and make a difference while doing it, AnaVation is the perfect fit for you!
AnaVation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- 1+ years of experience in an administrative, office coordination, customer service, receptionist, or similar support role.
- Strong customer service skills with a professional, welcoming, and service-oriented approach when interacting with employees, visitors, vendors, and clients.

The Office & HR Coordinator supports the day-to-day operations of AnaVation’s corporate office while creating a welcoming experience for employees, candidates, and visitors.
This position manages front desk operations, office administration, facilities and vendor coordination, employee events, and new hire activities.
The role also provides meaningful exposure to Human Resources for an individual interested in developing a career in HR.

Serve as the primary point of contact for all administrative office management matters, ensuring a clean, organized, and efficient workspace.
Greet employees and guests with professionalism and enthusiasm, creating a welcoming and inclusive atmosphere.
Manage workspace logistics, collaborating with the Corporate IT team to ensure all technical support needs are met efficiently and promptly.
Order, track, and maintain inventory of office supplies, snacks, and beverages for the corporate office to ensure workplace readiness.
Oversee the inventory, ordering, and distribution of company-branded merchandise (swag), ensuring timely and accurate fulfillment.
Coordinate catering services for meetings, events, and office gatherings as necessary, ensuring high-quality food and smooth service.
Manage invoices related to office services and supplies, ensuring accuracy and timely processing for payment.
Address facility-related needs, including managing maintenance requests, overseeing security access card distribution, and handling gym membership administration.
Manage office equipment servicing and support, including monitoring functionality and coordinating servicing for printers, copiers, and other office resources.
Maintain and liaise with external vendors, including building management, to ensure operational efficiency and smooth functionality of the office environment.

High school diploma or equivalent required
1+ years of experience in an administrative, office coordination, customer service, receptionist, or similar support role
Strong customer service skills with a professional, welcoming, and service-oriented approach
Interest in developing a career in Human Resources, with a willingness to learn and gradually take on additional HR-related responsibilities
Exceptional organizational skills with the ability to multitask and maintain attention to detail in a dynamic environment
Strong verbal and written communication skills
Professional and approachable demeanor, capable of handling multiple tasks while maintaining a positive, solution-oriented attitude
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software and tools, MS Teams
Demonstrated ability to embody and champion AnaVation’s culture, mission, and values
Ability to obtain a US Government Security Clearance

associate's or bachelor's degree preferred
Event planning experience is a plus, with the ability to organize and coordinate logistics for successful employee and organizational events