At a glance
- Workplace
- Hybrid
- Location
- Vancouver
- Salary
- CAD 56,000-71,000
About Diligent Corporation
- Diligent is the AI leader in governance, risk and compliance (GRC) SaaS solutions, helping more than 1 million users and 700,000 board members to clarify risk and elevate governance. The Diligent One Platform gives practitioners, the C-Suite and the board a consolidated view of their entire GRC practice so they can more effectively manage risk, build greater resilience and make better decisions, faster.
- At Diligent, we're building the future with people who think boldly and move fast. Whether you're designing systems that leverage large language models or part of a team reimaging workflows with AI, you'll help us unlock entirely new ways of working and thinking. Curiosity is in our DNA, we look for individuals willing to ask the big questions and experiment fearlessly - those who embrace change not as a challenge, but as an opportunity. The future belongs to those who keep learning, and we are building it together. At Diligent, you’re not just building the future - you’re an agent of positive change, joining a global community on a mission to make an impact.
- Learn more at diligent.com or follow us on LinkedIn and Facebook
About the role
- Diligent is seeking a proactive Office Manager to join the team in Vancouver.
- The office manager works closely with employees and local leadership teams to ensure smooth day-to-day operations, provide employee support, and manage administrative duties.
Responsibilities
- Manage the entire office space, including workspace allocation, working closely with recruitment and IT to align on new joiners.
- Support office engagement initiatives, working closely with the local culture club/Site Lead in building engagement programs.
- Act as the people manager for reception staff, providing day-to-day supervision and performance support.
- Manage security and access control, reviewing daily reports, and assisting with special requests.
- General mail duties, collecting tax notices, incoming bills, memos, AP and AR communications, and distributing them appropriately.
- Order office supplies, snacks, and beverages on a weekly basis, keeping track of spending, and managing office expenses.
- Support the executive leadership, whether it be catering, diary management, travel or general office support.
- Coordinate catering for departmental lunches and non-executive meetings.
- Coordinate events and schedule conference rooms.
- Be the point of contact for all building, property management, and vendor communications.
Requirements
- Proficiency in Microsoft Office Suite.
- 2-4 years of experience in a customer-facing or office management role.
- Strong communication and interpersonal skills.
- Strong problem-solving skills and the ability to multitask and prioritize effectively in a fast-paced environment.
Preferred qualifications
- Experience managing an office and supervising staff such as receptionist personnel
- Work experience in hospitality and customer service
Benefits
- Flexible work environment
- Global days of service
- Comprehensive health benefits
- Meeting free days
- Generous time off policy
- Wellness programs
Workplace
- Hybrid work model requiring employees within a commuting distance to work onsite at least 50% of the time.
Skills
- Microsoft Office Suite
