At a glance
- Location
- Beijing, China
About the role
- The Office Manager plays a critical role in delivering a seamless and welcoming office experience by coordinating daily office operations, supporting local leaders and employees, and ensuring the office is prepared to enable great work, connection, and gathering.
- This role partners closely with the country manager and several teams to ensure the office remains an effective, connected, and highly functional workplace.
Responsibilities
- Help ensure the office is welcoming, organized, and operationally ready each day.
- Serve as a visible and approachable presence for employees, visitors, and guests.
- Support day-to-day workplace experience programs and services.
- Monitor office needs and proactively address issues or escalate to global and regional counterparts as needed.
- Help maintain hospitality standards across office spaces, meeting rooms, and shared environments.
- Support the daily coordination of workplace operations, hospitality services, food programs, and office amenities.
- Partner with vendors and service providers to ensure consistent delivery of services and timely issue resolution.
- Serve as a trusted admin partner to the Country Manager.
- Provide calendar booking support, meeting coordination and room scheduling support for the Country Manager.
- Coordinate logistics for local gatherings, leadership visits, and employee engagement activities.
Requirements
- 5+ years of experience in office management, workplace experience, hospitality, events, administration, employee experience, or related fields.
- Strong organizational and project coordination skills.
- Experience coordinating meetings, events, leadership visits, or workplace programs.
- Excellent communication and interpersonal skills.
- Strong attention to detail and follow-through.
- Ability to manage multiple priorities and work effectively in a fast-paced environment.
- Hospitality mindset with a passion for creating positive experiences.
- Strong problem-solving skills and sound judgment.
- Full professional proficiency in English and Chinese
Preferred qualifications
- Experience partnering with vendors and cross-functional stakeholders is preferred.
Workplace
- This position needs to be based in the Beijing, China office 5 days a week.
