Payroll & Expenses Specialist

Romania · Full-time · Remote · Posted Sep 29, 2026

At a glance

The Payroll & Expenses Specialist will manage end-to-end payroll processing and employee expense platforms within the Finance team.
This role serves as a key point of contact for employee payroll and expense queries while ensuring financial compliance across multiple jurisdictions.

Apply payroll changes to platforms for review and approval by the Employer of Record (EOR) across multiple jurisdictions.
Act as primary payroll cover to ensure continuity of business operations.
Prepare pension files and manage monthly AXA benefits processed through payroll.
Lead the creation, administration, and internal communication of P11D forms and assist with PAYE Settlement Agreement (PSA) data collection.
Oversee expense processing across Expensify, EOR platforms, and Navan.
Monitor company policy allowances and approve expenses in accordance with internal guidelines.
Manage financial coding, including VAT processing, and generate Navan utilization and expense reports.
Collate and track expenses for company credit card users and manage credit card accruals.
Prepare supplier aging reports and the weekly payment run.
Collate tax documentation and support auditors with data across areas of responsibility.

Baseline conceptual understanding of UK payroll including cycles, pension preparation, and payrolled benefits.
Experience with employee and employer National Insurance, tax, and benefits processed via P11Ds.
Comfort navigating and managing tools like Expensify, Navan, or equivalent EOR/expense tracking software.
Working comfort in Excel or Google Sheets.
Attention to detail regarding VAT coding, policy compliance, and data reconciliation.
Experience using AI tools with a habit of questioning and verifying AI-generated output.
Excellent communication skills for cross-departmental collaboration.