People Ops Specialist (Contract) - Robinson Township, PA

Pittsburgh · 3-5 years experience · Contract · Onsite · Posted Sep 28, 2026

At a glance

The People Operations Program Specialist is a hands-on, on-site role based in Pittsburgh, PA, focused on delivering a seamless onboarding experience for new hires.
This individual manages the details leading up to and on Day 1, including background checks, I-9 verifications, and new hire data collection.

Monitor background check status in Checkr and follow up on pending or incomplete checks.
Collect, review, and process new hire information, including hire data and equipment requirements.
Partner with the People Ops team to ensure accurate record entry in Workday.
Draft and send Day 1 welcome emails with logistics and site-specific instructions.
Serve as the designated on-site I-9 verifier, completing Section 2 verifications in person.
Administer E-Verify submissions and resolve Tentative Nonconfirmations.
Coordinate on-site logistics such as training room assignments and orientation setup.
Provide first-line support for new hire benefits questions and direct employees to appropriate resources.
Support ad hoc People Ops needs including fingerprinting and document collection.

3–5 years of experience in People Operations, HR coordination, or a related administrative role.
Hands-on experience completing I-9 verifications in person.
Working knowledge of E-Verify and TNC resolution.
Experience managing background check workflows.
Strong attention to detail and ability to maintain organized records.
Clear, warm written communication skills.
Ability to manage multiple tasks and deadlines simultaneously.
Proficiency with Google Workspace (Docs, Sheets, Gmail).
Must be based in or able to commute to Pittsburgh, PA for this fully on-site role.

Familiarity with Workday, Checkr, Greenhouse, or DocuSign.
Experience supporting onboarding in a high-volume, multi-site environment.
Comfort answering basic benefits questions and navigating benefits portals (e.g., Cigna, WEX/Lumity).
Prior experience in a pharmacy, healthcare, or retail environment.