Production Project Coordinator

India, The Philippines (Remote) · India · The Philippines · 2+ years experience · Remote · Posted Oct 2, 2026

At a glance

Frontier helps growing companies build high-performing remote teams by connecting them with talented professionals from around the world. We work closely with our clients to understand their business needs, identify strong candidates, and support the hiring process from sourcing through onboarding.

The Production Project Coordinator ensures that branded merchandise orders are processed accurately and delivered on schedule.
This role involves managing high-volume order workflows, coordinating with manufacturers, and maintaining detailed documentation within a proprietary system.
The coordinator reports to the Order Management Lead and works closely with Creative Client Managers to drive production forward independently.

Process new orders in the proprietary system upon client approval.
Submit orders to manufacturers and vendors while confirming specifications, quantities, pricing, and ship dates.
Track daily status across all open jobs and flag delays, errors, or risks.
Build and send a daily status report for all orders in production.
Maintain a complete paper trail including POs, vendor proformas, invoices, and shipping updates.
Check vendor invoices against POs and proformas and coordinate with Finance for timely payments.
Serve as the day-to-day contact for vendors regarding order questions and follow-ups.
Use AI tools to manage order volume, summarize status, and draft communications.
Identify recurring process problems and suggest improvements.

2+ years of hands-on experience in order management, production coordination, or purchasing.
Exceptional organization skills to manage dozens of open orders across multiple vendors.
Strong attention to detail for catching pricing and quantity discrepancies.
Ability to work proactively without constant supervision.
Strong written communication skills for vendor and internal team interaction.
Comfort using AI tools in daily work.
Ability to learn new software quickly.
Strong sense of urgency and follow-through.

Experience with Finance or Accounts Payable, including invoice matching and account reconciliation.
Experience working with manufacturers, especially overseas or multi-vendor production.
Familiarity with shipping methods, freight, and tracking logistics.