Recruiting Coordinator

London, England · London, UK (LDN-01) · Full-time · Onsite · Posted Sep 25, 2026

At a glance

Our Recruiting Coordinator will work closely with our Recruiters, Sourcers, Hiring Managers, and Interviewers to support the growth of our fast-paced organization.
This role is an integral part of the team and is responsible for managing all interview scheduling and related logistics.
Additionally, this person will play a role in identifying areas for improvement and efficiency gains.

Manage all logistics related to interview scheduling from receipt of scheduling request to conclusion of interview process
Process requests that have additional difficulty such as scheduling across different teams, timezones, and locations
Assist prospective candidates with travel and hotel accommodations through Egencia
Update candidate records and manage interview coordination requests in Greenhouse (ATS) and ModernLoop (scheduling tool)
Navigate interviewers' complex and dynamic schedules, and work with interviewers who have EAs
Correspond with candidates via phone, text, and email
Find opportunities for interview process and system improvement, including identifying bottlenecks to improving candidate experience and scheduling efficiency
Greet candidates with poise and confidence, facilitate the onsite interview process, and ensure an excellent candidate experience
Build strong relationships with key stakeholders (Recruiters, Sourcers, Hiring Managers, Interviewers, Recruiting Coordination team)
Participate in the development of our Recruiting Coordination team through assisting with new team member onboarding

Experience as a Recruiting Coordinator, Recruiting, or a similar administrative role (at a fast-paced, growing company)
Strong verbal and written communication skills with an emphasis on providing good customer service and proven success building strong internal stakeholder relationships

Experience as a Recruiting Coordinator or in Recruiting (at a fast-paced, growing company)
Candidate-first mentality
Able to work efficiently and prioritize tasks in a dynamic environment
Relentless attention to detail and accuracy
Great team player but can also work well independently with limited guidance
Process-driven with strong habits and a passion for process improvement and efficiency
Ability to remain composed and detail-oriented in a fast-paced and dynamic environment
Positive attitude with a growth mindset

Highly competitive equity grants included in the majority of full time offers
Top-tier benefits for full-time employees supporting health, recovery, and whatever comes next

Ability to be onsite at our Dublin, Ireland office 3-5 days a week to host onsite candidates
Experience managing onsite interview SOPs, including coordinating with workplace managers, onsite staff, and hiring teams to ensure a seamless onsite candidate experience