Workplace Project Manager

Toronto · CAD 76,000-114,000 · 5+ years experience · Full-time · Hybrid · Posted Oct 15, 2026

At a glance

The Workplace Project Manager will translate workplace playbooks and standards into delivered projects and programs, including office moves, openings, and global special projects.
This role involves owning the scope, schedule, and budget for global initiatives such as health & safety, sustainability, and new tooling rollouts.
The position requires a hands-on approach to project delivery while building scalable systems for a fast-growing organization.

Project manage global special projects including health & safety, design standards, emergency response, and sustainability programming.
Partner with Security, HR, Legal, and regional leads to roll out emergency response plans and Workplace Violence Prevention Plans (WVPPs).
Maintain and evolve global design standards for furniture, finishes, and signage.
Drive sustainability initiatives and track progress against energy and waste goals.
Own the global rollout of workplace tooling and software, including desk booking, occupancy, and ticketing platforms.
Manage global and national vendor contracts, including procurement and master vendor relationships.
Build and maintain the FDOB checklist and playbook for office moves, expansions, and new-office openings.
Maintain a portfolio-level calendar to track expansions and new office openings across the organization.
Lead office moves, openings, or buildouts directly when regional coverage is unavailable.
Build and maintain project plans, schedules, and budgets while reporting status to leadership.

5+ years in workplace operations, program management, or project management.
Experience leading cross-functional programs such as health & safety, emergency preparedness, sustainability, or systems/tooling rollouts.
Strong program design and playbook-building instincts.
Experience managing vendor and procurement relationships at a national or global scale.
Strong command of project management fundamentals including scope, schedule, budget, risk, and stakeholder communication.
Experience partnering with construction, real estate, or facilities teams on office moves or buildouts.
Excellent organizational and communication skills.
Comfort with ambiguity and a hands-on, get-it-done approach.
Ability to work on-site in the NYC office and travel to other sites as required.

Experience building or administering H&S programs, emergency response plans, or WVPPs.
Experience with sustainability program design or reporting.
Familiarity with project / workplace tools such as Asana, Smartsheet, Envoy, or OfficeSpace.
Experience building playbooks or programs that scale across a distributed, multi-region team.