At a glance
- Workplace
- Remote
- Location
- Los Angeles
About the role
- The Directors’ Assistant provides administrative and production support to two Directors at Sony Pictures Animation.
- This role manages the Directors’ day-to-day schedule, coordinates meetings and communications, and helps keep materials, information, and follow-up organized throughout the filmmaking process.
Responsibilities
- Manage Directors’ calendar, coordinating meetings, creative reviews, screenings, recording sessions, and other commitments in partnership with production management.
- Anticipate scheduling conflicts, communicate changes promptly, and help balance creative priorities with production needs.
- Answer, screen, and coordinate phone calls; manage correspondence and maintain contact lists.
- Prepare and organize agendas, scripts, reference materials, and other documents needed for meetings and creative discussions.
- Attend meetings as requested, take accurate notes, and organize and distribute approved information and follow-up items.
- Serve as a liaison between the Directors, producers, production management, studio departments, and external contacts, exercising sound judgment about priorities and confidentiality.
- Partner with production coordinators and department teams to ensure the Directors have current materials and information for reviews and decisions.
- Maintain organized files of scripts, notes, research, presentations, and other creative materials, tracking revisions and handling distribution appropriately.
- Provide creative support as requested, including reading and summarizing material, gathering visual and story research, and assembling reference materials.
- Arrange travel and prepare detailed itineraries; process expense reports accurately and on time.
Requirements
- 2-5 years of administrative, production office, or related experience.
- Excellent organizational skills and attention to detail, with the ability to manage a busy calendar and competing requests.
- Strong interpersonal, verbal, and written communication skills, including professional phone and email etiquette.
- Ability to anticipate needs, identify potential issues, and solve problems resourcefully.
- Sound judgment and a demonstrated ability to handle sensitive information with discretion.
- Ability to remain calm, flexible, and dependable in a fast-paced creative environment.
- Strong follow-through and the ability to work independently while collaborating with colleagues across departments.
- Ability to take direction, respond constructively to feedback, and exercise initiative when appropriate.
- Familiarity with the animation production process and an interest in visual storytelling.
- Proficiency with Google Workspace, including Gmail, Google Calendar, Docs, Sheets, Word, Excel, and PowerPoint.
Preferred qualifications
- Experience supporting a filmmaker or creative executive
- Previous animation studio or film production experience
- Familiarity with Adobe Acrobat, Photoshop, Final Draft, or production tracking tools
- Bachelor’s degree or equivalent experience
Workplace
- Ability to support in-person and remote meetings and learn new tools and workflows.
Skills
- Gmail
- Google Calendar
- Adobe Acrobat
- Final Draft
