At a glance
- Location
- Boston · New York
- Salary
- USD 65,000-120,000 · Base salary
About the role
- The individual in this position is responsible for supporting Executives on the Operations team with a wide range of administrative and executive support related tasks.
- This position sits within the Operations team and this individual will primarily be focused on Executives who work on Data Operations for the firm.
Responsibilities
- Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
- Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
- Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials
- Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy
- Manage and Monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls
- Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
- Liaise with portfolio organizations, investors, guests, and all KKR personnel in professional and courteous manner adhering to KKR’s culture and values statements
- Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm’s business
- Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked
Requirements
- Ability to manage highly sensitive, confidential information with complete discretion
- Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
- Excellent written communication and research skills
- Extensive experience managing complex and fluid calendars
- Excellent organizational skills to support the productivity of the whole team (i.e. filing systems, trackers, contacts)
- Critical thinker; excellent judgment; proactive and able to anticipate Executive’s needs
- Five plus years’ experience as an Executive Assistant
- Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook
- Research savvy with extensive experience using online resources
Preferred qualifications
- Financial industry knowledge highly desirable
Benefits
- Discretionary bonus based on individual and team performance
Skills
- Microsoft Office Suite
